St. George’s Episcopal Church is pleased to offer its facilities to non-profit organizations. Committees from the Diocese of Virginia, Twelve-Step groups, and local organizations are all welcome. All groups wishing to use the facilities at St. George’s must complete a Request for Use of Church Facilities. Those groups using facilities on a scheduled basis need complete a request only once a year. All Requests for Use of Church Facilities forms are on file in the parish office or can be printed below using the “Building Use Policy” PDF, which includes the form.
St. George’s Episcopal Church will serve activities in priority order. A lower priority activity is always subject to being moved to another location within the church or being “bumped” altogether by a higher priority activity. Groups will be given as much advance notice as possible of changes. For special events scheduled well in advance, it is unlikely that the event will be “bumped.” If a group cancels a reservation, the contact person should call the church office as soon as possible as a courtesy so the room can be rescheduled. If the group’s organization is publishing a program or is advertising for its event, it shall include the following words, “Our thanks to St. George’s Episcopal Church for the use of its facilities for this event. You are invited to attend Sunday services at 7:45 a.m, 9 a.m., 11:15 a.m. and 5:30 p.m. and at Monday through Friday at noon. By permitting the use of St. George’s facilities, it does not imply that St. George’s Church endorses the policies and actions of the requesting organization.”
Building Use Priorities
1. St. George’s Church programs & mission.
2. Episcopal Diocese of Virginia, Region I of the Diocese, and other church meetings.
3. 12-Step and related programs.
4. Other non-profit community organizations providing a service to others.
5. Concerts, non-church related.
Reserving Space at St. George’s
Facilities use must be scheduled through the office (540-373-4133). Your reservation should be confirmed by the office: Please do not assume that space will be available unless such arrangements are made. Normally spaces available consist of the Youth Room, the Elsie Lewis Room, Sydnor Hall, or Faulkner Hall.
When calculating beginning and end times for scheduling meetings, please include sufficient time for all set up and clean up. We try to provide a half hour cushion between meetings but cannot guarantee a full half hour.
Generally, all groups must be finished, cleaned up, and out of the building no later than 8:30 p.m. Monday-Thursday, 6 p.m Friday, and by 3 p.m. on Saturdays.
St. George’s reserves the right to rescind any group’s use of the building.
The “Request for Use of Church Facilities” document must be updated annually.
We request that a group update its contact person information, if it changes during the year.
Set Up and Break Down
All groups are responsible for their own set up, break down, and clean up. Groups are welcome to set up tables and chairs for their meetings. All groups are expected to leave the facility in a neat and orderly manner. Any chairs and tables setup should be returned to the assigned storage. If any tables or chairs are moved from one room to another, they must be returned to their original room.
In order to avoid conflicts with other groups using the facilities, please be sure to allow for sufficient time for both set up and break down.
Office Supplies and Services
Unfortunately, we are not able to provide office supplies (easel pads, paper, pencils, etc.) and services, including copy work, etc., for outside organizations.
No equipment or supplies may be removed from the offices of St. George’s.
The staff of St. George’s cannot relay messages except in the case of emergency.
Meeting Supplies
It is expected that groups will bring all of their own supplies for their meetings.
Food, Beverages, and Refreshments
Groups that wish to have a meal will need to arrange their own catering. Groups are expected to bring all of their own supplies (i.e., coffee, milk, tea, cups, sugar, etc.).
We request that any wooden tables in the church not be used for food or beverages.
Alcohol
Non-parish related groups may NOT serve alcoholic beverages. Alcoholic beverages may be served only in conformity with Episcopal Church Policy (PDF link) and only by parish groups.
Kitchen Usage
The kitchen is not available for general use. Arrangements for use of the kitchen facilities must be made in advance.
The group is responsible for cleaning the kitchen and completing a closing checklist. St. George’s reserves the right to assess a cleaning fee.
Nothing is to be removed from the kitchen.
St. George’s does not allow its linens to be used.
Donations and fees:
Currently, donations are requested for use of St. George’s facilities, with additional fees required for larger groups, staff support, overtime or kitchen use. Please call or email for a quote for your event.